Fitness to Practice

What is the Fitness for Practice policy?

This policy applies to you if you are on a professional programme regulated by professional statutory and regulatory bodies, such as education, social work, counselling, psychology and healthcare.

It is the University’s responsibility to have a Fitness for Practice Policy and Procedure in place to confirm that you are ‘fit for practice’ at the end of your programme. This is to safeguard the health and wellbeing of the public. 

Concerns about you being ‘Fit to Practice’ can be raised for a number of reasons, such as lack of honesty or integrity, lack of professionalism, not disclosing convictions or lack of competence. This covers not only your conduct within the University and on any placements, but also outside.


What happens if there are concerns about me being ‘fit for practice'? 

You will receive a letter informing you that a concern regarding your Fitness for Practice has been raised, which will outlining the next steps, guidance and support that will be available.

Following a full investigation into the concern, the case will either be dropped or referred to the FfP Panel. 

What is a Fitness for Practice Panel?

The purpose of the FfP panel is to find out the facts of the concern, discussing the allegations and giving you an opportunity to respond.
If a case is referred to the FfP Panel, you will receive a letter stating the matters that constitute FfP, and requesting reflective statement and evidence that you wish to be considered. Where there is a need for the panel to meet, you will be invited to attend and may wish to be accompanied by a representative - this may be a friend, a representative of a professional union or a representative from MDXSU (legal representation is not permitted).

What decisions can the panel make?

The panel can make the following decisions or recommendations:
- That you may continue without any further action.
- That you are allowed to continue with specified conditions and review dates.
- Suspending you pending specified conditions being met within a defined timeline.
- Withdrawing you and inviting you to discuss their options for transferring to another professional programme.

How do you appeal the decision of the FfP Panel?

You have the right to appeal against the decision of the FfP case-panel. The appeal must be submitted within 15 days of the date that the outcome letter was emailed or sent to you. The grounds for appeal are:
- The FfP process was not run in accordance with the agreed policy.
- There was an administrative error affecting the outcome.
- There is additional and relevant evidence that was not seen or was not available at the time the decision was made.

If the appeal is allowed, an appeals panel will be convened to review the original decision in the light of any new information. You will be invited to attend and can be accompanied by friend, supporter or representative (but attendance is not mandatory).


How can the MDXSU Advice service help? 

Our Advice service is confidential and independent from the University and we can: 

  • Explain the Fitness for Practice regulations and processes
  • Advise you on responding to any allegations
  • Advise on how to put together a statement
  • Accompany you to the meetings with the University
  • Provide ongoing advice throughout the FTP process

You can contact us on or by calling 020 8411 6450.